Privacy Policy

Introduction

This Privacy Policy explains how Cam Harle Photo collects, uses, stores and protects your personal information when you visit our website, make an enquiry, book a photography session, or otherwise interact with us.

We are committed to protecting your privacy and handling your data transparently, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

For the purposes of UK data protection law, Cam Harle Photo is the data controller of your personal information.

What Information We Collect

We collect only what we genuinely need to provide our services, run our business, and keep our website working properly.

Information You Provide Directly

When you contact us, make a booking, or fill in a form, we may collect:

• Name
• Email address
• Telephone number
• Company or organisation name
• Billing address
• Session details and preferences
• Correspondence via email or social media
• Information submitted through contact or booking forms

Photography & Image Data

As part of our photography services, we may collect and process:

• Photographic images taken during your session
• Image selections and gallery favourites
• Delivery and download information

Technical & Website Usage Data

When you visit our website, certain information may be collected automatically, including IP address, browser type and version, device type, operating system, referral source, pages visited, time spent on pages, and general analytics data.

How We Use Your Information

We use your information to run our business properly — not to do anything you wouldn't reasonably expect.

• Respond to enquiries and manage bookings
• Deliver galleries and final images
• Process invoices and payments
• Communicate regarding bookings or services
• Improve website functionality and user experience
• Monitor website performance and security
• Maintain business records and legal compliance
• Send occasional marketing communications where permitted

We will only send marketing communications where you have given consent, or where we are otherwise legally permitted to do so. You can opt out at any time by contacting us at info@camharle.com.

Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases for processing your data:

Contractual Necessity

Where processing is necessary to fulfil a photography booking, enquiry, purchase or related service.

Legitimate Interests

Where processing is reasonably necessary for operating and improving our business, website, services, security and communications — and these interests are not overridden by your rights.

Consent

Where you have given clear consent, such as for optional marketing communications or non-essential cookies.

Legal Obligation

Where we are required to retain records for legal, tax or regulatory purposes — such as HMRC-compliant accounting records.

Cookies & Tracking Technologies

Our website uses cookies and similar technologies to improve functionality, understand how people use our site, and support analytics.

• Essential functionality cookies
• Analytics and performance cookies (e.g. Google Analytics)
• Preference cookies

Where legally required, non-essential cookies are only used after obtaining your consent through our cookie banner. You can manage your cookie preferences through your browser settings or our cookie consent tools at any time.

Third-Party Services

We use trusted third-party providers to help us operate our website and run our business. These may include:

• WordPress
• Elementor
• Flywheel Hosting
• Google Analytics
• Google Fonts
• Photo Workflow
• Pic-Time
• Stripe
• Instagram Embeds
• YouTube / Vimeo

These providers may process limited personal information on our behalf where necessary to deliver their services. Some may store or process data outside the United Kingdom. Where applicable, appropriate safeguards are in place in accordance with UK GDPR requirements.

We recommend reviewing the privacy policies of these services for more detail on how they handle personal data.

Sharing Your Information

We do not sell your personal information. Ever.

We may share personal data in the following limited circumstances:

• With trusted service providers necessary to operate our business
• Where required by law or regulation
• To protect our legal rights or prevent fraud
• With your explicit consent

Data Retention

We retain personal data only for as long as reasonably necessary for the purpose it was collected, or as required by law.

• Enquiry emails and correspondence — up to 24 months
• Client galleries and image files — typically 12 months minimum
• Accounting and invoice records — 6 years (UK legal requirement)
• Website analytics data — according to platform retention settings

Some images may be retained longer for portfolio, archival or backup purposes unless a separate arrangement has been agreed in writing.

Photography Usage & Portfolio Rights

Unless otherwise agreed in writing before your session, we may use selected photographs for portfolio display, website content, social media, studio samples, promotional and editorial purposes, and photography competitions or publications.

Clients may request confidentiality or non-usage of their images before the session takes place.

Certain commercial, corporate or private commissions may be subject to separate usage agreements.

Children & Family Photography

For any session involving individuals under 18 years of age, a parent or legal guardian must provide appropriate consent on their behalf — both for the session itself and for any subsequent use of the images.

Your Rights

Under UK GDPR, you have rights over your personal data. These include the right to:

• Access a copy of your personal data
• Correct inaccurate or incomplete information
• Request deletion of your data ("right to be forgotten")
• Restrict or object to certain processing activities
• Withdraw consent at any time, where consent is the lawful basis
• Request data portability in a machine-readable format
• Lodge a complaint with the Information Commissioner's Office (ICO)

Security

We take reasonable technical and organisational measures to protect your personal information from unauthorised access, loss, misuse or alteration.

That said, no online transmission or data storage system can ever be guaranteed completely secure. If you have concerns about the security of your data, please contact us at info@camharle.com.

External Links

Our website may contain links to third-party websites or embedded content. We are not responsible for the privacy practices or content of those external sites. We recommend reviewing their privacy policies independently.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. Any updates will be published on this page with a revised date at the top.

We encourage you to review this page periodically if you interact with us regularly.

Contact

If you have any questions about this Privacy Policy or the way we handle your personal information, please get in touch — we're always happy to help.